Categorization
Every entry in context.Financial, accounting and management.
Transactions and documents sorted into categories, GL accounts and cost centers. Openi applies your company's rules, uses your history to suggest what the rules don't cover, and leaves the suggestion for review.
Source transaction
PAGTO FORN 4471R$4,800.00
Debit · Itaú · checking 1234-5 · 11/05/2026
Invoice 2291 · Nuvem Sistemas Ltda · October software license
- Rule
Financial category
Operating expenses › Software
Supplier Nuvem Sistemas → Software
- Rule
Accounting treatment
Settles a liability: Accounts payable × Itaú bank
Invoice already accrued in October
- Suggestion
Cost center
Sales
This supplier's invoice history · for review
Illustrative data.
The routine
The same analysis.For every new entry.
Identify the transaction, pick the category, find the account, fill in the cost center. When each person applies their own criteria, identical entries get treated differently.
Repeated decisions
The same fee and the same supplier, categorized all over again every month.
Missing information
The bank memo doesn't say who the counterparty is or which document it refers to.
Inconsistent criteria
Two people, two accounts for the same kind of payment. The report inherits the difference.
How the statement arrives
- PAGTO FORN 4471− R$4,800.00Which supplier? Which invoice?
- TAR PCT SERV− R$89.00A fee for what, in which account?
- PIX REC 05/11+ R$3,000.00A sale, a loan or a refund?
- TED 341 0012 CRED+ R$20,000.00Revenue or a transfer between your own accounts?
- DEB AUT 88213− R$612.40Which cost center pays for it?
Illustrative memos.
Accounting categorization
From document to journal entry.Inside your chart of accounts.
Transactions and documents mapped to the company's accounts, with the journal entry prepared for review and for the integration with your accounting system.
- Each company's chart of accounts, synced from the ERP or the accounting system.
- Account and offsetting account identified for every transaction.
- Entry description and supporting documents linked to it.
- Accrual period and payment date handled separately.
Source
PAGTO FORN 4471R$4,800.00
Debit · Itaú · checking 1234-5 · 11/05/2026
Invoice 2291 · Nuvem Sistemas LtdaR$4,800.00
Software license · period 10/2026 · due 11/05/2026
The expense was recognized in October, in the invoice's period, against Accounts payable.
Entry preview
11/05/2026
| D/C | Account | Amount |
|---|---|---|
| Debit | Accounts payable2.1.1.01 · Nuvem Sistemas Ltda | R$4,800.00 |
| Credit | Cash at bank1.1.1.02 · Itaú · checking 1234-5 | R$4,800.00 |
- Description
- Payment of invoice 2291, Nuvem Sistemas Ltda, period 10/2026
- Evidence
- Invoice 2291 (PDF)Itaú statement · 11/05
The payment only settles the liability: supplier against bank. The expense is already booked in October and isn't recorded again.
01
CategorizedAccount and offsetting account assigned. Not an entry yet.
02This example
PreparedDate, amount, description and evidence assembled in journal entry format.
03
ReviewedChecked by the team, when the rule calls for review.
04
IntegratedSent to the accounting system and confirmed by it.
Illustrative data. Sample chart of accounts.
Financial categorization
Where the money comes from.Where it goes.
Transactions sorted into financial categories and subcategories, with the same criteria every month, so you can follow receipts, payments and what makes up your cash.
Cash by category
November · Company A
Net change in cash+ R$52,861.00
Transactions in the period
- Pix received · Aurora Serviços+ R$12,450.00Customer receipts › Services
- Boleto received · Boreal Indústria+ R$8,000.00Customer receipts › Services
- TED received · Banco Norte+ R$50,000.00Financing › Loan proceeds
- Loan installment · Banco Norte− R$3,200.00Financing › Repayment
- TED sent · Itaú → Inter− R$20,000.00Transfers between own accounts › Outgoing
- TED received · Itaú → Inter+ R$20,000.00Transfers between own accounts › Incoming
- PAGTO FORN 4471 · Nuvem Sistemas− R$4,800.00Operating expenses › Software
- Rent · Edifício Sete− R$9,500.00Operating expenses › Occupancy
- TAR PCT SERV− R$89.00Bank charges › Fees
Illustrative data. Pick a category to see what makes up the amount.
A credit isn't always revenue: a loan comes into cash as financing, and a transfer between your own accounts doesn't change the total.
Management categorization
Your numbers, in the structure.Of your operation.
Entries assigned to cost centers and units to show where resources are used. The nature of a cost and where it's allocated are two different things.
Available dimensions
| Entry | Nature | Allocated to | Amount | ||
|---|---|---|---|---|---|
| Nuvem Sistemas · CRMSupplier ruleNature: Software | Software | Sales | R$4,800.00 | ||
| Atlas Cloud · hostingSupplier ruleNature: Software | Software | Operations | R$2,300.00 | ||
| Folha Fácil · licenseUnit identified on the invoiceNature: Software | Software | Administration | R$1,300.00 | ||
| Total Software | Total | R$8,400.00 | |||
Illustrative data.
Enrichment
More context.To categorize on solid ground.
Descriptions filled in with the counterparty, documents and related internal records. Every piece of information shows where it came from and whether it's confirmed or inferred.
Before
PAGTO FORN 4471R$4,800.00
Debit · Itaú · checking 1234-5 · 11/05/2026
Just the bank memo, the amount and the date.
After
- Supplier
- Nuvem Sistemas Ltda
- Source: Counterparty's tax ID provided in the transaction
- Confirmed
- Related document
- Invoice 2291 · R$4,800.00
- Source: Same supplier and same amount; the link is checked during reconciliation
- Inferred
- Available history
- 6 earlier payments categorized as Software
- Source: Company history
- Confirmed
- Suggested categorization
- Software · Sales
- Source: Supplier rule and history; for review
- Inferred
- Purchase order
- Not available
- Source: No purchase order source connected
- Missing
- Confirmed
Came from a source, nothing deduced.
- Inferred
Deduced from other data. Labeled as such.
- Missing
There's no source for it. The gap stays visible.
Illustrative data.
Rules, history and review
Criteria you reuse.Review where there's doubt.
Company rules decide first. Available history backs suggestions for what the rules don't cover, and the team reviews whatever needs a decision.
Company rules
- WhenFee type identifiedThenCategory Bank charges › Fees
- WhenSupplier, document type and companyThenThe treatment set in the rule: category, account and offsetting account
- WhenUnit identifiedThenThe matching cost center
What decides first
- 1A rule applies: the categorization comes from the rule.
- 2No rule applies: history backs a suggestion, which waits for review.
- 3No rule and not enough history: the item stays uncategorized until someone fills it in.
Correcting a suggestion fixes that entry. To apply it going forward, the criterion is set as a company rule.
Review queue
PAGTO FORN 4471
Suggested for review- Category
- Operating expenses › Software
- Account
- Accounts payable (settlement)
- Cost center
- Sales
- Rule or history used
- Supplier rule for category and account; cost center suggested from the history of 6 payments.
- Evidence
- Invoice 2291Itaú statement · 11/05
- Team action
- Approve or correct.
Illustrative data. Pick an item in the queue to see its panel.
Integration
Categorizations that move on.Into your systems.
Results routed to your finance and accounting workflows, following each company's master data, validations and integration.
- 01
Source data
Banks, documents and ERP
- 02
Categorization
Rule or suggestion
- 03
Review
When applicable
- 04
Preparation
In the destination's format
- 05
Sending
To the ERP or accounting system
Sent - 06
Response
Processing confirmed
Confirmed
Sent and confirmed are different states: an entry only shows as confirmed once the destination system reports it processed, depending on the integration.
Chart of accounts, rules and history are kept separate per company. At an accounting firm, each client keeps its own criteria.
The same categorized data, checked against the ERP, card acquirers and documents.
ReconciliationChart of accounts and cost centers synced; entries sent to each company's system.
ERP integration and workflowsCategories and cost centers in your view of cash and results.
Reporting and analytics
Cases
Categorization at work.Inputs, destination and results.
Crypto payments
Deposits and withdrawals reconciled and posted to the books
- Open Finance
- Categorization
- Reconciliation
- Athenas
- Type of categorization
- Accounting: pay-ins, pay-outs, transfers between own accounts and fees.
- Inputs
- Statements from hundreds of bank accounts, via Brazil's Open Finance.
- Destination
- Entries exported by API to Athenas, the company's accounting system.
- Result
- 98% of accounting categorizations automated and 80 hours a month saved on statements and data entry, according to the 2025 portfolio.
Proven results
- transactions processed
- 10M+
- of accounting entries categorized automatically
- 98%
- saved every month on statements and data entry
- 80 h
- estimated payback
- 6.5 months
PDF invoices- Process
- Rent invoices for each store: rent, service charges and marketing fund.
- What Openi runs
- OCR extracts the landlord, amounts and period; chart-of-accounts rules by unit, cost center and expense type.
- Follow-up
- Entries flow to CLAE and SAP, with a log of every edit.
100 hsaved every month
Read the story
Multi-company group- Process
- Statements from several companies, one per power plant, each with its own accounts.
- What Openi runs
- Rules by branch, transfer type, cost center and cash flow.
- Follow-up
- Entries exported in MXM's format.
100+ hof manual work automated every month
Read the story
FAQ
Before you categorize.What people ask before signing up.
Didn't find what you were looking for?
Talk to a specialist and get your answer straight from our team.
Talk to a specialistFinancial categorization sorts transactions into categories to track receipts, payments and cash. Accounting categorization maps transactions and documents to the accounts in your chart of accounts, with offsetting account, description and accrual period. A category isn't an account: the same payment can be Software in finance and a settlement of Accounts payable in accounting.
Demo
See your data categorizedin your company's context.
Tell us how your team organizes categories, accounts and cost centers. We'll show you categorization applied to your routine.
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To understand your banks, your ERP and what takes up the most time today.You see Openi at work
Categorization applied to your categories, accounts and cost centers.
